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130Student Educational Record (Transcript)

This Draft Standard for Trial Use contains the format and establishes the data contents of a Student Educational Record (Transcript) Transaction Set (130) for use within the context of an Electronic Data Interchange (EDI) environment. The student transcript is used by schools and school districts and by post-secondary educational institutions to transmit current and historical records of educational accomplishments and other significant information for students enrolled at the sending schools and institutions. The transcript may be sent to other educational institutions, to other agencies, or to prospective or current employers. When a student transfers from one educational institution to another, it is essential that the student's prior educational record be made available to the institution to which the student wishes to transfer. For students in Pre-Kindergarten through Grade 12, prompt records transfer will assist receiving schools in making an appropriate initial educational placement of student. It is important that this information be available on a timely basis. In some cases for post-secondary students, it is this record which determines whether the student will be accepted at the receiving institution. In all cases, it is important to know what course work the student has already completed so that the student may be properly placed in courses and educational programs at the next institution. When a student seeks employment or wishes to inform another agency of the student's academic accomplishments, the student transcript may be sent to a prospective employer, branch of the military, or another government agency. The student transcript contains personal history and identifying information about the student, the current academic status, dates of attendance, courses completed with grades earned, degrees and diplomas awarded, health information (Pre-Kindergarten through Grade 12 only), and testing information.

  • ST
    Transaction Set Header
    M必须(Mandatory)
    Repeat 1

    To indicate the start of a transaction set and to assign a control number

  • BGN
    Beginning Segment
    M必须(Mandatory)
    Repeat 1

    To indicate the beginning of a transaction set

  • ERP
    Educational Record Purpose
    M必须(Mandatory)
    Repeat 1

    To indicate the type of educational record or information being requested or being sent and to specify conditions under which it is being requested or was sent

  • REF
    Reference Identification
    M必须(Mandatory)
    Repeat 10

    To specify identifying information

  • DMG
    Demographic Information
    O可选(Optional)
    Repeat 1

    To supply demographic information

  • IND
    Additional Individual Demographic Information
    O可选(Optional)
    Repeat 2

    To provide additional demographic information to the receiving school, institution, or agency to assist in identifying the particular student

  • DTP
    Date or Time or Period
    O可选(Optional)
    Repeat 1

    To specify any or all of a date, a time, or a time period

  • RAP
    Requirement, Attribute, and Proficiency
    O可选(Optional)
    Repeat 10

    To identify requirements, attributes, and proficiencies of students and/or courses

  • PCL
    Previous College
    O可选(Optional)
    Repeat 30

    To provide the receiving educational institution or agency with information concerning the student's previous postsecondary education experience

  • NTE
    Note/Special Instruction
    O可选(Optional)
    Repeat 100

    To transmit information in a free-form format, if necessary, for comment or special instruction

  • N1Loop1Name LOOPM必须(Mandatory)Repeat 2
    N1N2N3N4PER
    • N1
      Name
      M必须(Mandatory)
      Repeat 1

      To identify a party by type of organization, name, and code

    • N2
      Additional Name Information
      O可选(Optional)
      Repeat 1

      To specify additional names or those longer than 35 characters in length

    • N3
      Address Information
      O可选(Optional)
      Repeat 1

      To specify the location of the named party

    • N4
      Geographic Location
      O可选(Optional)
      Repeat 1

      To specify the geographic place of the named party

    • PER
      Administrative Communications Contact
      O可选(Optional)
      Repeat 1

      To identify a person or office to whom administrative communications should be directed

  • IN1Loop1Individual Identification LOOPM必须(Mandatory)Repeat 15
    IN1EMSIN2N3N4PERREFNTE
    • IN1
      Individual Identification
      M必须(Mandatory)
      Repeat 1

      To provide identification of an individual or entity

    • EMS
      Employment Position
      O可选(Optional)
      Repeat 5

      To describe employment position

    • IN2
      Individual Name Structure Components
      M必须(Mandatory)
      Repeat 10

      To sequence individual name components for maximum specificity

    • N3
      Address Information
      O可选(Optional)
      Repeat 1

      To specify the location of the named party

    • N4
      Geographic Location
      O可选(Optional)
      Repeat 1

      To specify the geographic place of the named party

    • PER
      Administrative Communications Contact
      O可选(Optional)
      Repeat 10

      To identify a person or office to whom administrative communications should be directed

    • REF
      Reference Identification
      O可选(Optional)
      Repeat 10

      To specify identifying information

    • NTE
      Note/Special Instruction
      O可选(Optional)
      Repeat 1

      To transmit information in a free-form format, if necessary, for comment or special instruction

  • SSTLoop1Student Academic Status LOOPO可选(Optional)Repeat 500
    SSTSSEN1N3N4
    • SST
      Student Academic Status
      M必须(Mandatory)
      Repeat 1

      To provide information concerning the student's eligibility to return to the reporting institution, enrollment status, residency for fee purposes, and date and type or status of high school graduation

    • SSE
      Entry and Exit Information
      O可选(Optional)
      Repeat 1000

      To provide information concerning the entry into or withdrawal from a school, school program, school district, or postsecondary institution

    • N1
      Name
      O可选(Optional)
      Repeat 1

      To identify a party by type of organization, name, and code

    • N3
      Address Information
      O可选(Optional)
      Repeat 1

      To specify the location of the named party

    • N4
      Geographic Location
      O可选(Optional)
      Repeat 1

      To specify the geographic place of the named party

  • ATVLoop1Student Activities and Awards LOOPO可选(Optional)Repeat 100
    ATVDTP
    • ATV
      Student Activities and Awards
      M必须(Mandatory)
      Repeat 1

      To identify the activities in which a student has been involved, awards and honors the student has received, significant achievements, including employment, or publications

    • DTP
      Date or Time or Period
      O可选(Optional)
      Repeat 2

      To specify any or all of a date, a time, or a time period

  • TSTLoop1Test Score Record LOOPO可选(Optional)Repeat > 1
    TSTSBTLoop1
    • TST
      Test Score Record
      M必须(Mandatory)
      Repeat 1

      To provide information about national, regional, state, or local tests that a student has taken

    • SBTLoop1Subtest LOOPO可选(Optional)Repeat > 1
      SBTSRENTE
      • SBT
        Subtest
        M必须(Mandatory)
        Repeat 1

        To provide information about subtests that the student has taken

      • SRE
        Test Scores
        O可选(Optional)
        Repeat 3

        To provide scores on tests that a student has taken

      • NTE
        Note/Special Instruction
        O可选(Optional)
        Repeat 2

        To transmit information in a free-form format, if necessary, for comment or special instruction

  • SUMLoop1Academic Summary LOOPO可选(Optional)Repeat 5
    SUMNTE
    • SUM
      Academic Summary
      M必须(Mandatory)
      Repeat 1

      To provide summary information for an academic session, a postsecondary degree, or for the entire student academic record

    • NTE
      Note/Special Instruction
      O可选(Optional)
      Repeat 50

      To transmit information in a free-form format, if necessary, for comment or special instruction

  • LXLoop1Assigned Number LOOPO可选(Optional)Repeat 1
    LXHSIMMHCLoop1SPLoop1SESLoop1
    • LX
      Assigned Number
      M必须(Mandatory)
      Repeat 1

      To reference a line number in a transaction set

    • HS
      Health Screening
      O可选(Optional)
      Repeat 10

      To provide the receiving school district with information about health screening activities

    • IMM
      Immunization Status Code
      O可选(Optional)
      Repeat 1000

      To provide the receiving school district or postsecondary institution with a notice of the immunization status of the student

    • HCLoop1Health Condition LOOPO可选(Optional)Repeat 1000
      HCN1N2PERN3N4
      • HC
        Health Condition
        M必须(Mandatory)
        Repeat 1

        To provide the receiving district with notice of the student's health condition status

      • N1
        Name
        O可选(Optional)
        Repeat 1

        To identify a party by type of organization, name, and code

      • N2
        Additional Name Information
        O可选(Optional)
        Repeat 1

        To specify additional names or those longer than 35 characters in length

      • PER
        Administrative Communications Contact
        O可选(Optional)
        Repeat 1

        To identify a person or office to whom administrative communications should be directed

      • N3
        Address Information
        O可选(Optional)
        Repeat 1

        To specify the location of the named party

      • N4
        Geographic Location
        O可选(Optional)
        Repeat 1

        To specify the geographic place of the named party

    • SPLoop1Special Program LOOPO可选(Optional)Repeat 30
      SPPERN3N4NTEOPSLoop1
      • SP
        Special Program
        M必须(Mandatory)
        Repeat 1

        To provide the receiving educational institution or agency with information concerning the student's participation in special education programs or other programs and services

      • PER
        Administrative Communications Contact
        O可选(Optional)
        Repeat 1

        To identify a person or office to whom administrative communications should be directed

      • N3
        Address Information
        O可选(Optional)
        Repeat 1

        To specify the location of the named party

      • N4
        Geographic Location
        O可选(Optional)
        Repeat 1

        To specify the geographic place of the named party

      • NTE
        Note/Special Instruction
        O可选(Optional)
        Repeat 1

        To transmit information in a free-form format, if necessary, for comment or special instruction

      • OPSLoop1Program Subject Area and Eligibility LOOPO可选(Optional)Repeat 10
        OPSOPXDTP
        • OPS
          Program Subject Area and Eligibility
          M必须(Mandatory)
          Repeat 1

          To provide the receiving educational institution or agency with information about the student's eligibility and participation in selected subject areas within other programs

        • OPX
          Placement Criteria
          O可选(Optional)
          Repeat 2

          To provide receiving educational institution or agency with information concerning the placement criteria and/or status of the student in a program

        • DTP
          Date or Time or Period
          O可选(Optional)
          Repeat 10

          To specify any or all of a date, a time, or a time period

    • SESLoop1Academic Session Header LOOPO可选(Optional)Repeat 1000
      SESSSENTEN1N3N4SUMLoop2CRSLoop1DEGLoop1
      • SES
        Academic Session Header
        M必须(Mandatory)
        Repeat 1

        To identify the particular academic session in which the activity which follows took place

      • SSE
        Entry and Exit Information
        O可选(Optional)
        Repeat 1

        To provide information concerning the entry into or withdrawal from a school, school program, school district, or postsecondary institution

      • NTE
        Note/Special Instruction
        O可选(Optional)
        Repeat 50

        To transmit information in a free-form format, if necessary, for comment or special instruction

      • N1
        Name
        O可选(Optional)
        Repeat 1

        To identify a party by type of organization, name, and code

      • N3
        Address Information
        O可选(Optional)
        Repeat 1

        To specify the location of the named party

      • N4
        Geographic Location
        O可选(Optional)
        Repeat 1

        To specify the geographic place of the named party

      • SUMLoop2Academic Summary LOOPO可选(Optional)Repeat 5
        SUMNTE
        • SUM
          Academic Summary
          M必须(Mandatory)
          Repeat 1

          To provide summary information for an academic session, a postsecondary degree, or for the entire student academic record

        • NTE
          Note/Special Instruction
          O可选(Optional)
          Repeat 5

          To transmit information in a free-form format, if necessary, for comment or special instruction

      • CRSLoop1Course Record LOOPO可选(Optional)Repeat 50
        CRSREFCSULUIRAPNTEN1N4MKSLoop1
        • CRS
          Course Record
          M必须(Mandatory)
          Repeat 1

          To provide the receiving institution or organization with information about courses taken and the status of those courses

        • REF
          Reference Identification
          O可选(Optional)
          Repeat 5

          To specify identifying information

        • CSU
          Supplemental Course Data
          O可选(Optional)
          Repeat 1

          To provide supplemental information on a course or a particular instance of a course

        • LUI
          Language Use
          O可选(Optional)
          Repeat 10

          To specify language, type of usage, and proficiency or fluency

        • RAP
          Requirement, Attribute, and Proficiency
          O可选(Optional)
          Repeat 5

          To identify requirements, attributes, and proficiencies of students and/or courses

        • NTE
          Note/Special Instruction
          O可选(Optional)
          Repeat 50

          To transmit information in a free-form format, if necessary, for comment or special instruction

        • N1
          Name
          O可选(Optional)
          Repeat 1

          To identify a party by type of organization, name, and code

        • N4
          Geographic Location
          O可选(Optional)
          Repeat 1

          To specify the geographic place of the named party

        • MKSLoop1Marks Awarded LOOPO可选(Optional)Repeat 10
          MKSLUI
          • MKS
            Marks Awarded
            M必须(Mandatory)
            Repeat 1

            To provide additional information to the receiving institution about the marks, or series of marks, a student was awarded in a particular course

          • LUI
            Language Use
            O可选(Optional)
            Repeat 1

            To specify language, type of usage, and proficiency or fluency

      • DEGLoop1Degree Record LOOPO可选(Optional)Repeat 10
        DEGSUMFOSN1NTE
        • DEG
          Degree Record
          M必须(Mandatory)
          Repeat 1

          To provide the receiving institution or agency notice of academic awards made to the student whose record is being transmitted

        • SUM
          Academic Summary
          O可选(Optional)
          Repeat 5

          To provide summary information for an academic session, a postsecondary degree, or for the entire student academic record

        • FOS
          Field of Study
          O可选(Optional)
          Repeat 30

          To provide the receiving institution or agency with information about the field of study associated with the academic awards made to the student whose record is being transmitted

        • N1
          Name
          O可选(Optional)
          Repeat 1

          To identify a party by type of organization, name, and code

        • NTE
          Note/Special Instruction
          O可选(Optional)
          Repeat 30

          To transmit information in a free-form format, if necessary, for comment or special instruction

  • SE
    Transaction Set Trailer
    M必须(Mandatory)
    Repeat 1

    To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

Segment
X12 EDI Release 00307
STTransaction Set Header
To indicate the start of a transaction set and to assign a control number
Elements
  • ST01143Transaction Set Identifier Code
    ID
    M必须(Mandatory)
    Min 3 / Max 3

    Code uniquely identifying a Transaction Set

    Codes (320)
  • ST02329Transaction Set Control Number
    AN
    M必须(Mandatory)
    Min 4 / Max 9

    Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

  • ST031705Implementation Convention Preference
    AN
    O可选(Optional)
    Min 1 / Max 9

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